Data Protection

This notice sets out how we deal with the personal information of people who are applying to or studying with the EPSRC Centre for Doctoral Training in Compound Semiconductor Manufacturing (CDT CSM) led by Cardiff University.

This notice may be updated from time to time to ensure continued compliance with current legislation and to reflect best practice.

The EPSRC Centre for Doctoral Training (CDT CSM) is led by Cardiff University, which is responsible for processing applications to the CDT CSM. During the first year of the doctoral programme, students are enrolled on an MSc Programme at Cardiff University as part of a 1+3 doctoral programme.

During years 2-4, the student will be enrolled on a PhD programme at one of Cardiff University, University of Manchester, University of Sheffield or University College London (the Partner Universities). The university of enrolment is designated as the Home University.

In all four years of the CDT programme, in order to access resources, the student will also be enrolled as a visiting/occasional student at each of the Universities that is not their Home University.

The data protection notices of the Partner Universities are available here:
Cardiff University
University of Manchester
University of Sheffield
University College London

The CDT CSM is funded by the Engineering & Physical Sciences Research Council (EPSRC) which is one of nine Councils within UK Research and Innovation (UKRI), an organisation that brings together the UK’s Research Councils, Innovate UK and Research England. The UKRI Privacy Notice, which describes how EPSRC handles personal data can be found here.

Identity of the Data Controller
See the relevant University and UKRI policies.

What personal information do we collect about you?
See the relevant University and UKRI policies.

What is our legal basis for processing your personal data?
See the relevant University and UKRI policies.

For what purposes will your information be used?
See the relevant University and UKRI policies.

Sharing information with others
In order to select students for the CDT CSM, applicant information submitted to Cardiff University will be shared with the Partner Universities whose staff participate in the selection process.

As noted in their respective Data Protection Notices, the Partner Universities may share your relevant personal data with external organisations including with ’sponsors’. For avoidance of doubt, your relevant personal data will be shared with the CDT CSM funder EPSRC/UKRI.

Data that will be made available on the Research Councils’ web sites and other publicly available databases, including Gateway to Research, and in reports, documents and mailing lists will include the following data:

• Student name
• Name(s) of project partner organisations and supervisors
• Project titles and topics
• Project summaries
• Registration and expected submission dates
• Numbers of students in particular regions, universities or departments in context of the Training Grant funding announced.
• Aggregated information regarding demographics, student numbers, stipend levels, qualifications, age at start, migration levels (from first degree university to another) etc.

During the period of your doctoral programme (including the MSc year), the CDT CSM will manage the administration of the programme (including enrolment, assessment, disciplinary matters, health matters) and in order to do so your personal data may be shared with and between the Partner Universities and Industrial Partners.

How long your information will be held
The CDT CSM will retain your information in line with the UKRI Policies. This schedule may vary for the individual Universities, please see their policies.

Security of your information
Data Protection legislation requires us to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to relevant personal data will be authorised to do so. Information about you in electronic form will be subject to password and other security restrictions, while paper files will be stored in secure areas with controlled access.

Your data protection rights
Under Data Protection legislation you have a number of rights such as a right to request a copy of your personal data held by your Home or the Partner Universities. To find out more about your rights and how you can exercise them, please see the Universities’ web pages above.

How to raise a query, concern or complaint
If you still have queries, concerns or wish to raise a complaint, the details of how you can contact the Universities’ data protection officer are on their web pages above. If you require further information or remain dissatisfied with the University or UKRI response, you can contact The Information Commissioner’s Office.

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